The definition provided by mindtools.com on what time management hits the hammer right on the nail. Time management goes hand-in-hand with efficiency. The more effectively a person uses his time, in other words, the more organized the person is with time, the more efficient he is.
Efficiency is important because we can do a case study and find that in a 24-hour period, one person will accomplish 50% more than the other person. The number and quality of accomplishments add up over time.
For some people, having an easy life filled with relaxation, steadiness, and contentment. I love people like that because they are satisfied with life as is. They tend to be very nice, grateful people who do not rock the boat.
For others who are more ambitious and want to achieve as much as they can, given the finite number of days they have to live on this earth, time management is crucial. The better they manage their time and energy, the more efficient they will be. Managing requires mental and physical organization. To achieve more, time management goes hand-in-hand with efficiency and organization.
If you look back at the last 3 to 5 years of your life and regret not being able to do more, regret not spending time on things you have passion for, and regret not being more organized with your time, this is the time to make changes. Do not live with regrets and lose hope. As stated on happydaily.com, each day is an opportunity. If opportunity breeds regret, then regret will breed change. Every minute is precious! You can organize the day to become more efficient to live with less regrets.
Engage in activities that help you live with passion and purpose. Check out personalexcellence.co for 101 ways to live life to the fullest. Spend more time on activities you want to do by saving on activities that are not as significant and need curtailing.
To become more efficient and organized with time, you need:
Time is a finite resource – every minute must be used wisely to help us fulfill what we value and treasure the most in life. Insignificant tasks and activities that do not help us live with purpose must be curtailed or eliminated completely.
Check out the blogs, articles, checklists, and guides below to get as much as you can with respect to time management, efficiency, organization, and achieving more!
The more you read, research, and explore tips, strategies, and ideas on time management the better you will become at it. Not all strategies work every time; some work better with some personalities and styles than others do. The idea is to explore as many as possible to pick the system that works best for you.
Time may be infinite in existence, but it is finite for human beings. Our physical existence can only last for so long before we are gone. The oldest person alive today is 118 years old. The person who has lived the longest, verified in recorded history, has lived to 122 years in France. The trick is to spend every minute as wisely as possible to live by our true calling in life, or what we value most.
Here is an example:
If a person named Janette loves helping others, is a people-person, and wants to have a good balance in life between work and play. She is spending 11 to 12 hours of her day at work. After she goes home, does she spend most of the evening cleaning the home. After taking care of the home, she sits to watch television programs. If Janette wants balance, wants more socialization, and spending time helping others, is her day organized in such a way to help her live up to her true desires and wishes? The answer is "no." Janette is not living by her true values because she is spending her time doing things that do not necessarily help her feel fulfilled. She does not have balance in life because she works too much. Unless her job involves helping others, she is not giving herself enough time each day to doing good for others. Unless her job involves interacting with hundreds of people each day, she is not able to be her true self.
The question is, how can Janette manage her time better? How can she save time to be able to spend it on doing things that she truly values?
The problem with saving time, or managing time, may be organization and prioritizing. Organization is not in terms of physical, but mental. Mental organization requires:
· Knowing what to do first, what to do second, what to do third, without getting sidetracked
· Staying on course and seeing a project or activity through to the end
Due to my lack of organization and prioritizing, you may be wasting time on activities that you cannot get back, which is an easy problem to fix!
If you follow some simple steps and strategies, you can find enough time to do what you want to do to, including:
· Finishing school
· Learning and developing skills to get a promotion
· Reading more
· Traveling more
· Exercising more
· Starting a side business
· Spending time with the family
· And more!
Saving time will help you do the things that you have wanted to do in life. If you are constantly scrambling to find more time in your day, try these 7 easy steps and strategies!
If you answered "yes" to any of these questions, this article is perfect for you. Read and consider some of the 8 suggestions for managing your inbox better, especially if you are not too tech-savvy!
Data and Statistics
Here are some more eye-opening data and statistical facts regarding emails that you may not have known:
· 43% of emails get read on mobile devices, 39% get read on webmail, and 18% on desktop computers.
· Number of emails sent and received is on the rise. There were over 306 billion emails sent and received worldwide in 2020, and the number is expected to rise to over 376 billion by 2025.
· As of 2020, there are over 4 billion email users worldwide.
· 73% of millennials use email for business.
· 82% of workers say they check their emails outside of work hours.
· After the COVID19 pandemic, the percentage of people working from home jumped from 31% to 62%, making email communication more of a way of life for many workers.
Email usage is quite common, especially as more and more people have access to telephones and can read and send emails with them. Even though email does not take the place of a real face-to-face conversation or even a telephone call, it is an efficient way to communicate to get information out in a faster way to large numbers of people.
Does an unmanaged inbox create stress?
When emails started to become used more commonly, we were not all given classes or training on how to use them properly. We learned the features of email inboxes, but not necessarily best practices. Because of the lack of training, inboxes have become unorganized for many people, leaving them stressed and anxious. There are people with thousands of read and unread emails sitting in their inboxes. The number of emails (read and unread) are often overwhelming and difficult to manage. In fact, according to global email statistics, an average inbox has over 200 emails in it. This is especially the case for people who are not-so-tech-savvy.
8 Ways to Manage Email Inboxes for Non-Tech-Savvy People
If you do not consider yourself to be tech-savvy or as comfortable with technology as others, there are things you can do to manage your inbox effectively, things that do not require you to know a lot about the intricacies of the system. Consider as many of these 8 steps as you can to manage your email inbox in a more organized and effective manner.
Looking for some time-saving and efficiency hacks? Look no further. Here are some things you can do to become more organized with your time and energy to get the most out of your day:
1) Try combining activities or multi-tasking:
· Eat while you read.· Have your coffee while you catch up on social media.· If you are a passenger of a car or a bus, do some of your reading or emailing.· Catch up with a friend or family member over the telephone while you prepare food (especially if you are not following a recipe).· While sitting in the stands at your kids’ games, every now-and-then it’s okay to catch up on emails or social media posts.
2) Some things can be done faster because they don’t need much focus or concentration:
· Watch your shower time. If it’s over 20 minutes, see what needs to be done to make it go a bit faster. Five minutes saved each day will add up to 35 minutes per week, and over 30 hours per year!!! What can you do with an extra 30 hours per year?
· Watch how much time it is taking you to eat something. I’ve observed people eating at a very slow pace, taking one bit, then slowly chewing the food…it takes them 15 minutes to finish one slice that it might take someone else 5 minutes to do. Maybe you can shoot for 1 slice in 10 minutes. Remember: Saving 5 minutes here and 5 minutes there will really add up in the long run.
3) Wake up earlier.
· An extra hour of time awake each day can add up to 7 hours per week. Even 30 minutes per week will add up to 3.5 hours per week. In the course of a year, that’s an extra 182 hours!!!
4) Get help with tasks and chores.
· Have friends and family members help you with chores.· Have friends and family members help you when it’s an extra busy day or week.· If it’s a super, very busy day, have a trusted person care for your kids or pets.
· If you have trouble turning down a request from someone to do something, don’t; but do let them know that you’ll need a week or even two weeks to get it done because you have other pressing things to take care of at the moment.
5) Use a planner and an organizer – either on paper or computer-based, like Outlook.
6) If you can afford it, get an assistant to help you with time management and organization.
7) Develop organizational skills so you don’t waste time looking for things that are misplaced.
· Label drawers.· Desk must have such organization that you can actually see what it’s made of and can clean it/wipe it.· Have plenty of supplies nearby in organized stacks.· Have a place for everything – scissors have their place, books have their place, rubber bands have their place, tools have their place, etc.
8) Watch educational videos and listen to podcasts that will help you grow and succeed more – accomplish more goals - while you are on the treadmill or exercise equipment.
9) Try to make decisions a bit more quickly.
Organizational skills are some of the most sought-after skill sets employers to look for in employees. Why? Because employees with strong organizational skills have better
1) Follow-through skills
5) Prioritization skills
6) And more.
Organized people have a place for everything, tend to declutter, and more optimistic, and are more prepared. Organizational skills are crucial and necessary when people want to achieve more in their personal and professional lives.
In a research study conducted in 2021, of a total of 115 respondents, almost 94% said organizational skills have helped them advance professionally and personally.
Here are some of their responses.
“Time is fleeting, so you must be intension with its use. Taking time to prepare your week and day is essential in operating at your highest and best.”
-Rhonda Keliipio, Business owner, Sparrowlily Realty, Inc.
“As a veteran Educator, I've found that organization and planning methods are paramount for effective time management.”
-Shanina M.Thomas, Adjunct Professor of African American Studies, History and Social Science- City Colleges of Chicago
“If I calendar things, I will get them done!”
-Dr. Thoibi Rublaitus, Principal, Corona-Norco Adult School
“With all the items that float around in my head vying for my attention, I require a concrete paper calendar/system of organization in order to help my brain grasp what needs to be accomplished and when.”
-Donna Maccaroni, Middle School
Special Education Teacher and Mindfulness Session Leader
Organizing, planning, and managing time effectively are valuable skills to become more organized and efficient.
How do we become more organized?
To become more organized, we need to learn organizational skills. We can learn by observing others, developing our own tools, doing some research, and being open-minded to change and adapt to new ways of doing things. It is also important to consider teaching organizational skills to kids from a young age to help set them on the right path to success in their future. When there is so much we can achieve and accomplish in this day in age, organizational skills are more important than ever. By learning to manage our time, planning ahead, setting achievable goals, allocating resources properly, and using a schedule, our organizational skills can improve dramatically, paving the way for us to make more happen, like:
· Finishing school
· Changing careers
· Learning new skills
· Taking on new hobbies
· Having financial safety and security
· Purchasing and upkeeping a home
· Working on our personal health
· And more.